The Health & Safety at Work Act 2015 has prompted the organisers of the Howick Santa Parade to enforce the following terms and conditions which must be strictly adhered to:
Protect yourselves and others You are required to take all steps to ensure that anything you do with respect to the Howick Santa parade does not harm or injure yourself or others (either parade participants or the general public).
Participating vehicles/floats All float operators must ensure vehicles and floats are safe and in good operating order. All floats must be constructed with safety in mind. All props should be fastened securely. Young children should not be positioned close to the edge of a moving float without a safety rail or sides. Passengers should not be under 5 years of age. Where necessary, floats should include a safety barrier or a rail for standing passengers to hold on to in the event of sudden stopping. All vehicles/floats must drive at a steady walking pace in the parade. All parade vehicles must be registered, have a current WOF certificate, and insurance. All floats using power or generators must use an isolating transformer in case of wet weather.
The risk of electrical shock from any equipment due to adverse weather (or other factors) will be minimised by the normal practise of using isolating transformers and through the protection of leads and points with RCDs and circuit breakers. These will be the responsibility of entertainment or display group.
Attached is a letter of indemnity which must be completed and returned prior to the parade. If this is not received, your vehicle may be excluded from the parade. A copy of this document must be given to the driver of your float vehicle.
Important: No articulated trucks or Hiab trucks are permitted in the parade. Flat deck trucks are permitted.
All children participating in the parade must be under the direct supervision of an adult at all times. Large walking groups of children must be supervised by adults at a ratio of at least 10:2.
Prior to the parade all participants, especially children should be instructed where to meet by a leader of your group. The event organiser/volunteers, in co-ordination with NZ Police will manage the Lost Person function from the Howick Information Service building and facilitate notification of lost children or misplaced parents. No names will be used during any announcements. No lost children to be in the company of one adult at anytime. Person/s collecting the lost person must provide photo ID and if there is any doubt to the person’s bone fides, the event organiser/volunteer are to contact the Police immediately. If a child is not united with their family or caregiver by the end of the evening, the NZ Police will take charge of the child.
Children must be supervised in the float assembly area at all times. This is a very busy area with lots of moving vehicles and equipment. Vehicles manoeuvring must be done with a spotter or marshal in place.
Absolutely no give-away items may be distributed during the parade. This includes balloons and sweets. Leaflets are not to be handed out through the spectators during the parade.
Some give-aways may be handed out along the parade route prior to the start of the parade with the permission of the parade manager.
All participants and parade marshals should be advised verbally, prior to the parades commencement, of any hazards associated with moving plant (floats/trucks) or the surrounding environment.
Parade spectators are advised through advertising and publicity to sit behind barriers where erected. Parade marshals and police and fire police officers will reinforce this message to the crowds. This team is equipped with radio telephones. An additional team of marshals will walk with the parade, also equipped with radio telephones.
Floats/vehicles assembly and dispersal
Marshals equipped with radio telephones will position the floats/parade participants at the assembly area and disperse floats at the end of the parade. All participants must be assembled and ready to move when the parade starts at 2:30pm sharp.
Should an accident. incident occur immediately before, during or after the parade, then you are required to notify a parade marshal, police or fire police officer, dial 111, or notify the parade event manager asap on 027 275 3910
Emergency procedures/First Aid
In the event that medical assistance is required, contact an Event First Responder or police/fire police officer or any clearly identified parade official. If one of these people is not readily available dial 111 and ask for ambulance and notify the ambulance operator of your location. The nearest Ambulance will be sent. Event First Responders will be in attendance at the Parade.
Other Parade Entertainment
Contractors supply sound, staging, electricity, interactive entertainment for this event and will be required to display their COC certificate to even organiser prior to the event.
This is an important document – please ensure that everyone in your group reads this, and then a representative is to sign below and return it by November 20th 2021 at the latest. Failure to do and your float will be removed from the event/parade.
Howick Santa Parade Event Manager
I / We have read the Health & Safety Plan for the Howick Santa Parade and herby agree to adhere to these regulations.